Professional Contacts

Being a professional project executor in varied areas, IDelync pays special attention to the issues of effective project management. IDelync’s qualified managers as well as personally tested technologies allow us and our Clients to ensure quality management of the Project, foresee and respond to potential risks in a timely manner, distribute and control resources of the project team both from the side of IDelync and from the Company’s (Contractor’s) side over the whole period of the Project implementation.

• External project management for the Client’s benefit   

The transfer of control functions and project administration to an outside organization specializing in this area allows to form up cooperation with the Contractor for the Company’s benefit, relieve staff members of additional load, decrease material costs and time expenditure in projects management.

Within the framework of this service, IDelync forms a project team consisting of a project manager, system analysts and expert analysts of the subject field. The experts develop a required and adequate packet of documents using their experience and methodological bases of specialized technologies (for example, the Rational Unified Processes technology). In accordance with the developed documents, worked out regulations and procedures, IDelync performs operating control at all stages of the project’s life cycle, including arrangement of contractor work and feedback on project realization progress to all persons in question.

In case when the service of “External project management for the Client’s benefit” is provided, the managing company, among other things, bears material responsibility for successful Project realization.

• Organization and monitoring of project work

The need for this service may arise in the event the project works are carried out by the experts of the Company itself or by force of an outside Contractor, who do not possess adequate knowledge of and experience in project management. In the context of this service, our experts offer assistance to the Project Team, Project management from the side of the Client as to effective organization of Project works, timely control and management in order to ensure realization of the Project within the set time-frame and of appropriate quality.

IDelync develops and submits to the Company a document called “Organization of project work”, containing the required and adequate list of project documents and their templates , regulations and procedures necessary to organize effective and transparent cooperation between the Client and the Contractor in the course of the work on the Project and monitoring of the progress of its realization.

IDelync also monitors compliance of project teams with the developed procedures, as well as the Project’s progress. Subject to agreement with the Client, monitoring of the Contractor’s operating time and man-hours to be paid for can also be performed.

In contrast with the service of “External project management”, the main responsibility for the result of the project’s realization is born by the teams of executors (the Company’s or the Contractor’s internal experts).

• Audit of project management quality

Audit of project management quality will allow the Company to receive an independent expert judgment on Project management quality, identify weak points in project activities, identify the most substantial risks to this Project and receive recommendations regarding realization of required actions for improvement of the situation, taking into consideration the current requirements and priorities of the Company.

As a part of this service, IDelync gathers information covering the areas characterizing the Project management quality and submits a report on all of the areas under consideration to the Company, gives specific recommendations as to their optimization.

In the course of analysis, our experts assess the following:

• Adequacy of qualifications of the Executor’s project team members to the level of the project’s complexity;
• Quality of the project team cooperation;
• Completeness and quality of project documentation;
• Adequacy of the current situation to the project’s plans and purposes (time-frames, financing, scope);
• Satisfaction of the key responsible persons with the progress of the project and achieved results.

Audit of project management may be performed once only at a certain stage of the Project’s realization (e.g., at the stage of planning of introduction of an information system or at that of taking a decision regarding change of the Executor) or on a periodic basis during the whole period of the Project’s realization. Our experts in cooperation with the key interested persons of the Project determine the optimal way to conduct the audit, and the recommendations made on its basis allow to significantly increase the effectiveness of the funds invested into the adoption of the information systems.

As a part of this service our system and business analysts carry out the following operations:

• Defining the concept of the future solution. This is necessary for clear identification of a general vision of a product, identifying the circle of interested persons and key users of the solution.
• Gathering business requirements. When gathering requirements, we collaborate with client who ordered the IT solution, its future users and other interested persons. Gathering of requirements is performed in connection with the main business processes of the company, related to the future product. In order to perform these activities, our experts use different methods: interview, focus-groups, studying documents and existing IT solutions, prototyping, etc, taking into account the specifics and tasks of each specific project.
• Analyzing business requirements. All the requirements received during the gathering stage, go through the analysis stage, the main objective of which is to receive a clear structured list of unrepeated requirements, whose realization will allow in the future to design an IT-solution of required and adequate functionality. Determining priorities for all requirements will allow to focus on issues more important for functioning of the solution, and satisfy the maximum number of goals without widening the scope of the project or budget deficit.
•  Provide the document “Client’s business requirements to automation”. In this document the Client receives a structured and ranked list of business requirements, resulting from gathering and analysis.

The received list may be used as the basis for designing and developing an IT-solution, as a list of criteria for choosing an IT solution and a contractor. Nevertheless, the further works themselves can be performed by forces of the Client, outside contractor or IDelync, under a separate agreement.

If the gathering and analysis of business requirements are conducted as a part of an automation project, then the design and development of the future IT solution are carried out on the basis of the received list. When solving the task of selecting an IT solution or a contractor, the received list of requirements is used as an enumeration of required parameters for assessment of functionality and work hours required for development and implementation of these solutions. Moreover, under a separate agreement with the Client, IDelync offers to additionally work out in detail the procedure of selecting a solution, the list of selection criteria, perform assessment of expenses for development and implementation of the system.

IDelync offers services of independent assessment and assistance in selection of IT solutions meeting Customer’s requirements. As a part of the services of assessment and selection of IT solutions, IDelync’s experts perform gathering and analysis of requirements to automation, in particular, they identify the purpose and the objectives of automation, analyze business processes to be automated. Then, together with the Client’s responsible persons, the key selection criteria for the IT solutions are identified (price, functionality, usability, IT criteria), as well as the members of the committee taking part in the selection procedure.

All proposed IT solutions go through the analysis procedure according to the predetermined criteria. IDelync’s experts record all stages of selection and analysis in the form of a protocol, conduct additional interviews with the committee members and submit conclusions on assessment of each of the proposed IT solutions as well as their own recommendations as to selection of a solution optimal for the company. This kind of approach allows the Company to avoid financial and time expenditures in the event of mistakes, or a not enough considered decision on automation.

The IT strategy is the key area ensuring dedicated processes of transfer of the enterprise’s current architecture into the required future state.

As a part of the IT strategy development IDelync:

• performs a comprehensive examination of the current state of the company’s IT structure, including analysis of the information systems in use, and its adequacy to the company’s business goals;
• performs designing of the new infrastructure or a plan of improvement of the existing one;
  develops a plan of realization of the changes;
  under a separate agreement with the Client, provides assistance in procurement/upgrading  the equipment and information systems.

Network infrastructure consulting is conducted to ensure adequacy of the network infrastructure to a company’s business processes, creating an effective platform for running and developing the business.

Network infrastructure consulting allows to determine:

• the influence of the network infrastructure on a business’s key indicators;
• requirements to the architecture of a corporate network;
• feasibility of adoption of new technologies and their influence on business processes.

The service of “Consulting and IT infrastructure audit” includes the following stages:

• Gathering and analysis of basic data;
• Auditing the existing network infrastructure;
• Identification of services to be provided by the corporate network (singling out those critically important for the business);
• Assessment of architectural and technological limitations of the existing network infrastructure;
• Choosing the most appropriate solution or network technology  with a view to solving a client’s business tasks;
• Feasibility study of investment into network infrastructure;
• Calculation of ROI and TCO of a corporate network;
• Development of network infrastructure structural model;
• Recommendations as to improvement of technical characteristics of varied components of the existing network infrastructure;
• Preparation of a transition plan to the new network infrastructure;
• Assessment of the results of adoption of new network technologies.

On the basis of the carried out analysis, our experts submit a report which includes a detailed description of the stages, results of each of the stages of the completed works, as well as expert assessment of the current state of the IT infrastructure and recommendations as to its optimization.

IDelync offers to conduct telecommunication audit of your enterprise and, on the basis of this audit, prepare suggestions both on improvement of the telecommunication infrastructure and on significant optimization and reduction of telecom expenses. By uncovering the real problems and needs of a client, optimum cooperation schemes are worked out on the basis of individual approach, varied technical resources and comprehensive solutions.

The main principle of telecommunication audit is revealing the performance capabilities of modern telecommunications for the most effective use of telecom services in order to develop a client’s business. This kind of approach allows the Client to employ a wide range of telecom services, build up their capacity, change their scope and, at the same time, be at all times confident in the service quality and reliability of operation of the whole infrastructure of a separate office and the whole network of an enterprise or a holding company.

The list of works performed by IDelync as a part of the service of “Telecommunication audit and optimization of communications systems”:

• Carrying out telecommunication audit;
• Development of suggestions on optimization of the existing telecommunications infrastructure;
• Selection of optimal equipment, services and solutions for the set tasks;
• Installation and setup of equipment and training staff to work with it;
• Warranty and post-warranty service of telecom networks.

In its work IDelync uses modern instruments of costs cutting and telecom systems optimization:

• IP-Telephony;
• GSM communications with use of different variants of GSM- VoIP and GSM-PSTN routers;
• Office telephone exchanges of the most reliable manufacturers;
• Multifunctional IP-based automatic exchanges allowing to create an office in which each room can be situated in different parts of the world.

Advantages enjoyed by the client upon completion of optimization works:

• Increased profitability of business due to lower maintenance expenses for a company’s communication and information structure;
• Managers focusing on their primary tasks of company management. We shall take care of the information system which will help the managers take right decisions regarding business development;
• Creation of network infrastructure meeting the requirements of the business development and company’s industrial activities;
• Use of the experience of other clients’ solved problems;
• Introduction of advanced technologies;
• Improvement of quality and reliability. IDelync maintains a high standard of quality of performed works, this being the reason why most of the Clients continue cooperation with us in other areas upon projects completion;
• Ensuring future growth prospective. When the volume of business is growing, we offer to our clients improvement of the existing corporate information system with optimal use of IT investment.

The main objectives of the treasury functions automation are:

• To decrease the labour-output ratio and reduction of the accounting information processing time;
• To increase reliability of information;
• To enable integration with different information data sources;
• To ensure prompt preparation of management reporting;
• To ensure efficiency and immediacy of control.

The main functional capabilities of the management information system of the "ID.Treasury":

1. Preparation and control of implementation of the financial plan;
2. Functionality to create the payment schedule;
3. Drawing up, analysis and approval of the register of payments;
4. Comparative analysis of the financial plan and the register of payments.

 The solution includes the following works:

• Long-term planning of payments – one year, month, week finance plans

Considering the fact that the process of the finance plans preparation involves many services of the company(Centre of Financial Responsibility), the solution allows to prepare finance plan templates in Excel and download them to the treasury module upon the filling of the budget by the supervisors.

• Short-term payments planning – payment schedule, requests for funds application

The payment schedule is created in the system by the Treasurer and is an optimal tool for distribution and payments control on the daily basis taking into account the payment schedule and availability of funds. The Treasurer takes the decision regarding the payments for the next several days on the basis of the Payment schedule, indicating which requests for payment will be finalized on which day and from which settlement account. At the same time, this document is the ground for drawing up the Payment Register document. The document has the functional for fast and convenient correction of payments. Moreover, it features the tools necessary for online processing of the document: group processing (for fast changes in properties of several payments at the same time), operating corrections (changes in the reflection of company’s financial situation in the overall balance) and snapshots (records of the financial condition of the company at a particular moment with further reconstruction of the whole picture for analysis of correctness of work of the financial service in general).

• Storage of the versions of the payment schedule, facilities for their comparison for choosing the best option

The snapshots of the financial condition are intended for saving the interim results of settlement accounts taking into account the payments. The Treasurer, recording the versions, demonstrates the results achieved at the moment of the snapshot. Later, these can be used for analysis of the payments planning process. The reports also allow to choose the snapshots (below referred to as versions) and show the condition of the payments at the moment of the version creation.

• Approval of payments

The approval process takes place upon agreement of all payments. Then the approved payment register is created. The main schedule and registers may have specifying schedules and registers.

The Payment Register is the document to be approved and acts as the final point of payment planning. Upon approval of the document, it is impossible amend the requests for expenditure included into this payment register and payment schedule, on the basis of which the payment register was created.

The payment register contains payments which will be performed on the date of the payment.

Automation of the budgeting process with the use of the ID.Budgeting MIS ensures performance of the following tasks:

1. Drawing up the master budget of the company consisting of the income and expense budget, cash flow budget, payment schedule (operating plan of execution of the cash flow budget), pro forma balance sheet and other budgets. The drawing up of budgets may be performed in accordance with different scenarios on the basis of the target or actual data for the prior periods.
2. Planning of the monetary funding and controlling the financal condition of the enterprise for any period with a breakdown into turnover of individual items using the necessary analytical breakdowns.
3. Controlling the correspondence of the actual data with the set target indicators.
4. Controlling the correspondence of the current schedule of application of resources with the working schedule for the period and analysis of fulfillment of the budget requests.
5. Drawing up consolidated accounts based on the result of monitoring and multivariate analysis of deviations of the actual data from the target indicators.

Additional features of the “ID.Budgeting” MIS:

Integration of the data from the financial accounting information system with the MIS – the actual data of the budgetary accounting is integrated from the financial accounting information systems, which allows to avoid repeated information input.

The automated business process of “Change Management” provides feedback between the budget and the supporting primary accounting documents.

The control of execution of the budget can be performed virtually at any point of the business process of the enterprise. Five main points can be singed out, in which the execution of the budget can be checked and immediate actions aimed at prevention of deviations of the actual indicators from the target ones can be taken.

Reporting. Multipurpose settings of the reports allow to prepare any reports with arbitrary analytical breakdowns and with different level of itemization. Moreover, the use of the required analytical breakdowns allows to assess the efficiency of different business lines.  The plan-fact analysis can be built for each separate budget or a random list of items. This kind of report can be prepared on the basis of separate analytic objects: Centre of financial responsibility, contractor, etc, which allows to itemize the deviations.

Additional distribution procedures. It is not always possible to determine all the required analytics at the moment of posting of the actual dynamics of an item. Distribution into the preset algorithms is provided for this kind of cases. Distributed data is recorded under a different scenario, which allows to compare the data before and after the distribution.

The essential condition for the companies trying to attract foreign investment is preparation of IFRS reports. It is extremely important not just to obtain the reports, but rather make these reports an effective tool for analysis and support in taking management decisions.

Building the IFRS accounting model in the Company contains several stages:

• Developing the accounting policy of the Company. The accounting policy regulates all aspects of the technology of preparation of financial statements: the main components of the reports, choice of the reporting currency, description of the transformation technology from fully functional currencies (if they are used) into the reporting currency, requirements to preparation of forms of group reporting for the Group members, etc.
• Developing the Regulations on gathering and processing of information. This document assigns distribution of duties and the corporate regulations on gathering and processing of information during preparation and drawing up of statements.
• Choosing, setting up and implementing the tools for preparation of financial statements. At this stage, the Company has to establish which tools it will be using for preparation of the financial statements on time and with the required level of detail.

IDelync experts, using their own experience in preparation of financial statements as the basis, as well as their excellent knowledge of our clients’ requirements to these statements, have developed an automated solution for maintaining IFRS accounting and preparation of statements.

In contrast with the most widely spread model of maintaining the accounting in Excel, this solution gives the opportunity to immediately receive “decoded” information on the items of the statements and “submerge” to each transaction or posting (which is quite often required for analysis of the situation).

Thus, significant saving is achieved by means of completeness and substantiveness, timeliness and consistency of the automatically generated IFRS reports. This means that the specialist of financial service will be able to make analysis more effectively and take timely decisions.

On the whole the solution allows to:

• Automate processing of a greater amount of operations of the same type at the moment of transformation of RAS data into IFRS accounting (entry mapping), which allows to minimize the labour intensiveness of the IFRS accounting maintenance;
• Itemize the reporting data before the primary discount transaction, which makes the process of checking the  IFRS accounting data and collation of the RAS and IFRS data much easier;
• Maximally decrease the influence of the human factor onto the final result of transformation of accounting data due to automation and control of preparation of statements;
• Obtain the required analytical breakdown of the finalized statements.

The process of preparation of the consolidated financial statements in accordance with the requirements of the international standards by means of the “IFRS management accounting” solution includes the following stages:

• Gathering the data of prime records in accordance with the requirements of the Russian legislation and its transformation into IFRS prime records;
• Necessary alterations and missing primary information are added into the IFRS prime records obtained in the manner described above;
• The accounting data is consolidated and in the end, the consolidated statements are prepared.

The advantages of this Solution:

• The solution is implemented on the basis of 1C:Enterprise, which enables use of all the advantages of this platform: accessibility, scalability, open code.
• Functionality to use different information systems (1C, “Info-Buhgalter”, “Turbo-Buhgalter”, “Parus”) as information systems which are primary information sources.
• The functional of the system allows to set up accounting in compliance with the IFRS principles regarding “Property, Plant and Equipment”, intangible assets, inventories, which significantly simplifies the procedure of making adjustments (depreciation calculation, asset revaluation, accrual of reserves) with respect to these accounting entities.
• The flexible system of set up of templates of financial statements and data unload into Excel accounting. There is a dedicated directory of elements of financial statements, in which the statements structure and the information source for each item of the statement are specified. On the basis of the specified structure, an Excel report template is generated automatically and it is further automatically filled in with the Solution data.
• Roll-out of the values of the reports into consolidation tables is provided for by the mechanism of the Solution, which allows to obtain different management reports on the basis of the consolidation tables.
• Functionality to single out the intracompany balance and prepare consolidated group statements.

The final solution and the terms of IFRS accounting automation are exclusively individual for each company. IDelync pays special attention to organization of works for preparation of the Company for the implementation, staff recruitment and training. In the course of implementation, operating and management processes in the company, document flow and financial accounting are analyzed, as well as the existing and operating information systems and technologies. The management system, put into the basis of the organization of the project works, intended for development process and implementation of complex systems and Rational Unified Process software, allows to integrate different software into a unified integrated MIS and obtain IFRS statements of adequate quality.

Significant practical experience of IDelync experts in synergy with the theoretical knowledge, allow to find adequate alternative solutions for creating an IFRS accounting system for any one occasion.